INFORMATION TO TENDERERS

This website provides information to assist tenderers to be as informed as possible regarding the conditions of supply and payment for goods and services to King Edward Memorial Hospital (KEMH) and Princess Margaret Hospital (PMH).

Until recently, KEMH and PMH were a single organisation for administrative purposes, known as Women’s and Children’s Health Service (WCHS). Therefore there may be some reference in this website to WCHS. The requirements of the (old) WCHS apply to the (new) KEMH and PMH.

Introduction

Access to Site

Accreditation

By-laws

Criminal Record Screening

Dangerous Goods and Hazardous Substances

Emergency

Financial

Fire

Hours (of Operation, Works)

Infection Control

Mobile Phones (Use of)

Noise

Parking and Vehicle Movement

Pathology Department

Policies

Safety (Occupational Safety and Health)

Security

Smoking

Supply/ Delivery

Working On Site, Conditions of

INTRODUCTION

“Tenderers” means individuals, companies, organisations, etc that have been requested for, and intend to provide, a submission for provision of goods and/or services to King Edward Memorial Hospital (KEMH) and/or Princess Margaret Hospital (PMH), whether through quote (Request for Quote, RFQ), tender (Request for Tender, RFT), or other means.

This information is intended to be helpful and provide guidance, but is not a complete source of all the information that may be required. The tenderer should make full enquiries to ensure that they understand all relevant conditions of supply to and working with KEMH and/or PMH. The actual conditions of contract or supply may vary from what is provided on these web pages.

Further, while KEMH and/or PMH have made all reasonable endeavours, they can take no responsibility for the currency, accuracy or relevance of the provided information.

The information is sorted under subject headings in alphabetical order. All topics have a KEMH and/or PMH point of contact, in case further information is required.

ACCESS TO SITE

Refer Working on Site.

ACCREDITATION

KEMH and/or PMH are accredited to the standards of the Australian Council on Healthcare Standards (ACHS) through their Evaluation and Quality Improvement Programme (EQuIP). KEMH and/or PMH are continually striving to meet and exceed the requirements of ACHS EQuIP.

EQuIP dictates a certain standard of achievement for accreditation to certain levels within a number of mandatory and non-mandatory criteria.

Tenderers should be aware that, while the requirements of EQuIP may have little or no direct impact on the business of their supply of goods and services, there may be indirect requirements regarding quality of goods and services, documentation, testing, contract management, performance monitoring, etc.

It is recommended that the tenderer becomes familiar with and conforms to all the standards issued by ACHS. The tenderer (as a contractor) shall submit to a survey by ACHS if required by KEMH and/or PMH.

For more information, please refer to Ms Lian Kwa, KEMH and/or PMH Accreditation Co-ordinator, on 9340 7418.

BYLAWS

Refer WCHS By-laws

CRIMINAL RECORD SCREENING

Contractors and their personnel who are involved in direct patient care at KEMH and/or PMH must be cleared through having a criminal record check. (No check required if not providing direct patient care). Previous criminal conviction or pending charges will not necessarily preclude involvement in the provision of services. Contractors are required to pay for their own criminal record check. Confidentiality shall be maintained at all times.

For more information, please contact KEMH and/or PMH Human Resources Department on 9340 8577.

DANGEROUS GOODS AND HAZARDOUS SUBSTANCES

Dangerous goods are categorised into nine hazard classes and, where applicable, into three packing groups. The nine classes relate to the type of hazard, and the packing groups to the degree of danger. Some hazard classes are further subdivided into hazard divisions due to the wide scope of the class. The shipper is responsible for identifying and classifying all dangerous goods for transport by air.

Suppliers of dangerous goods and hazardous substances are required to provide the Material Safety Data Sheet with the first provision of each product supplied, and upon request from a member of KEMH and/or PMH staff.

The bulk of material likely to be transported from KEMH and/or PMH falls into Class 6 “Toxic and Infectious Substances”.

Division 2 of Class 6 is “Infectious Substances”. This covers material likely to contain infectious substances including diagnostic samples.

Packaging of these materials must conform to IATA packing instructions 602 or 650.

Tenderers are advised to contact Janice Meakin, PMH Clinical Biochemistry Department on 9340 8473 for detailed packing or transport instructions for KEMH and/or PMH.

EMERGENCY

KEMH and/or PMH has a system of emergency procedures that must be followed by all persons in an emergency. Contractors are required to comply with internal procedures while working on site. The system consists of seven code colours that are listed below with the method of calling the code explained.

Further information is available for all codes in a booklet available from the KEMH and/or PMH Occupational Safety and Health Unit.

Please be aware that during any construction work where internal staff are still working in the areas or adjacent areas, fire escape access must always be retained.

Do not block access to fire exits and stairs.

During emergency resuscitation, in adjacent areas or even on another floor, you may be requested to stop noisy work for the period of time of the resuscitation.

For more information, please refer to Mr Gino Ferreri, Emergency Preparedness Co-ordinator, on 9340 8250.

FINANCIAL

• All tenderers should have an ABN and, where applicable, be registered for GST.
• Payments to suppliers will be made on presentation of a compliant Tax Invoice.
• Preferred method of payment is a direct credit via electronic funds transfer (EFT) to the supplier's bank account.
• Normal payment terms are 30 days from date of invoice and will be applied unless specific payment terms are made in the contract.
• No goods or services should be supplied to KEMH and/or PMH except against a purchase order. This number should be quoted on all invoices for payment.
• Payment may be made direct through KEMH and/or PMH or HealthSupply WA which undertakes purchasing on behalf of KEMH and/or PMH. Any payment queries should be directed to the contacts noted on the purchase order and should quote the purchase order number.
• General queries about payments may be directed to the Financial Services Department on:
  
  

  Phone	9340 1599
  Fax	9340 1232
  Email	jamiere.gudgeon@health.wa.gov.au

FIRE

Refer Emergency and Working on Site.

HOURS (OF OPERATION, WORKS)

Refer Working on Site and Policy 017 for Visiting Hours.

INFECTION CONTROL

Reusable medical devices must be able to be cleaned and/or sterilised according to AS4187. Written recommendations must be supplied with product.

Renovations/building works must comply with AS Handbook HB 260-2003: Hospital Acquired Infections - Engineering Down the Risk.

For more information contact:

MOBILE PHONES (USE OF)

Tenderers must be aware of WCHS Policy 068 regarding use of mobile telephones and radio equipment within the Hospitals. The areas where mobile phones are prohibited are listed in the policy and have signs indicating the ban at the entrance. Persons entering those areas must turn their mobile telephones off.

Refer Working on Site and Policy 068.

For more information, please refer to Mr Clive Mitchell, Manager Information Systems, on 9340 8923.

NOISE

Refer Working on Site.

PARKING AND VEHICLE MOVEMENT

Generally, no or very limited parking is provided on site. Parking and vehicle signs and instructions must be observed at all times.

Refer Working on Site.

PATHOLOGY DEPARTMENT

External service providers must contact either a lab manager, senior scientist or a Medical Technology Management Unit staff member to arrange access to the appropriate laboratory service site.

The hours of business for service providers are between 0900 and 1600 Monday to Friday.

For more information, please refer to:

POLICIES

KEMH and PMH have inherited the old WCHS series of policies with which all persons must comply (staff, contractors, suppliers, etc). The policies that may be relevant to tenderers are listed alphabetically below.

The policies are in a Microsoft Word format. If you do not have Microsoft Word installed on your computer you may need to download the viewer. Please visit our file formats page for details.

For more information, please refer to Ms Lian Kwa, Accreditation Co-ordinator, 9340 7418.

SAFETY (OCCUPATIONAL SAFETY AND HEALTH)

The safety and health of all patients, staff, contractors and visitors to KEMH and/or PMH is the number one priority of the organisation. The presence of newborns, expectant mothers and infants means that safe equipment and adequate safety measures for all work undertaken are of paramount importance.

It is a condition of all contracts that all employees, franchisees and sub-contractors for the supply of goods or services are aware of the principles of occupational safety and health and their rights and obligations under the Occupational Safety and Health Act 1984, and have had appropriate safety training.

Further information regarding the Occupational Safety and Health Policy and safety requirements is available by contacting KEMH and PMH Occupational Safety and Health Unit on 9340 8782.

SECURITY

Work carried out at the KEMH and PMH campuses shall be undertaken in such a manner that maximum security of the premises is maintained at all times. If, in the opinion of the Chief Engineer, at any period during the works and during all non-working hours maximum security cannot be maintained, the contractor shall employ an approved static guard security service on site.

Notwithstanding the above the contractor shall monitor and control, wherever practicable, the access of all persons to the part of site under their control. The contractor shall ensure that no persons, unrelated to the contract, enter the site without the express permission of the contractor.

For more information, please refer to the site Chief Engineers:

SMOKING

Policy 003 states, in part, that smoking is not allowed in any building or within the grounds of any KEMH and/or PMH site.

For more information, please refer to John Dransfield, Manager Infrastructure Support, on 9340 1336.

SUPPLY / DELIVERY

Supply functions for KEMH and/or PMH are managed by HealthSupply WA (HSWA), a whole-of-Health organisation that provides a supply function to all public Health Services.

HSWA has staff at the KEMH and PMH sites. The senior HSWA persons at each site are:

Please contact Michael or Trevor in case of query regarding supply, delivery, etc.

WORKING ON SITE, CONDITIONS OF

King Edward Memorial Hospital for Women

Princess Margaret Hospital for Children

For more information, please refer to the site Chief Engineers: